WHAT PERSONAL DATA DO WE COLLECT?
When you join The Clapham Society as a member we will ask you to provide the following information ( the Data ) about you for your membership:
Name, address, telephone number(s), email address and additional information about your interests in the Clapham Society remit.
WHY WE COLLECT AND HOW WE USE PERSONAL DATA
This is information about you, including under any or all of the above Data, that you give us by filling in forms downloaded from the website or corresponding with us is used by us in order to:-
- maintain your Clapham Society membership records
- respond to your enquiry or interest in the Society
- keep internal records and maintain our database, in part in order to be able to monitor the number of members
- comply with the law
- send you newsletters and other information
- effectively consult with and communicate with our membership
We may also collect the following data when you perform certain functions on our Site:
1. First and last name;
2. Email address;
3. Phone number;
4. Address; and
DIGITAL DATA STORAGE
All database information is stored securely. Your personal data is held by the Secretary, the Treasurer, the Membership Secretary and other committee members as required.
Third party service providers.
We will not sell or share Clapham Society database information to third parties for any marketing purposes whatsoever.
We will disclose your information if we are obliged or permitted by law to do so. We will take all steps reasonably necessary and available to us to safeguard and ensure that your Personal Data is treated securely and in accordance with applicable laws.
We may also share Data about you if we are required to do so in order to comply with any legal obligation or to protect our legal rights (or those of our clients).
DELETION OF DATA
We are legally required to maintain the Clapham Society database to the highest possible standard with up-to-date confirmation from members that they have approved the storage and Clapham Society’s use of that data. Members will be required at their annual renewal to confirm acceptance before they can renew.
Members who do not renew their membership within three months following the due date for renewal will have their data deleted from the Clapham Society database.
At any time you have the right to request and view your personal data held by The Clapham Society. You can review your data at any time by asking the Membership Secretary.
You may request and be given the Data held which relates to you, request rectification or removal of Data; and object to processing of that Data; and/or to have its processing restricted. We will consider each request on a case by case basis and if we consider that the removal or restriction of your Data means that practically your membership is untenable, then we will give you the option of either ending your membership (with no rebate on subscription fee) in which case your Data will be deleted, or modifying your request.
You can withdraw your consent to receive newsletters at any time.
We will store and process your Data only for as long as your Clapham Society membership is active or for us to perform the services/activities we are undertaking and to comply with our legal obligations.
Please note that our Website does contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
As you probably know, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Data, we cannot guarantee the security of your Data once transferred to us; any transmission is at your own risk. Once we have received your Data, we will use industry standard procedures and security features to try to prevent unauthorised access.
If you have complaints relating to our processing of your Data, you should contact The Clapham Society Secretary in the first instance at firstname.lastname@example.org. You may also raise complaints with the Information Commissioner who is the statutory regulator.